The 2021 applications will open in July.
The application deadline for the 2021 show is Sep 11, 2020. Applications may be accepted after this deadline based on space availability. All applications will be reviewed by the committee to ensure they meet the show criteria.
General Rules and Regulations
NOTE: Application form becomes a licence agreement upon approval by selection committee and exhibitor is duly notified.
In consideration of being granted a licence to use the specified facilities or space of the Saskatoon Prairieland Park Corporation the undersigned (hereinafter called the Licensee) agrees to all terms and conditions herein contained.
LICENSEE RULES & REGULATIONS
All licensees, their agents, employees, affiliates, invitees, contractors, subcontractors or workmen are subject to the General Rules and Regulations of the Saskatoon Prairieland Park Corporation.
The licensee expressly agrees to obey all Municipal, Provincial and Federal Statutes. Bylaws and Regulations and to obtain such necessary permits, licenses or other authorizations as may be required by Federal, Provincial and Municipal regulations.
The licensee agrees to pay such fees and charges as are contained in this licence.
The licensee agrees to observe speed limits at Saskatoon Prairieland Park, parking regulations, admission fees or pass policies which may be in effect, the direction of parking attendants and security personnel and such other regulations as are established by the Saskatoon Prairieland Park Corporation.
The licensee is prohibited from conducting a lottery or selling lottery and/or break open tickets which includes raffle tickets. Licensee’s planning to operate free draws must provide complete details to Saskatoon Prairieland Park Corporation in writing prior to the first day of operation. All awards must be drawn for prior to the closing of the show and names of winners, along with the addresses and telephone numbers must be submitted to Saskatoon Prairieland Park Corporation following the draw.
No soliciting for any purpose will be permitted except from within the booth or space licensed for that purpose.
Concessions & Food Sampling: The licensee is not permitted to give away whole samples of any product. Small samples for tasting purposes are permitted. The licensee agrees to maintain clean premises and observe sanitary food handling practices. All food concessions, including sampling, are subject to application & inspection by the Saskatoon Community Health Region. Call (306) 655-4605 for inquiries.
Refuse/Waste: Refuse containers for use inside your booth space is the responsibility of the licensee. All refuse must be placed in the designated refuse bins in that area. Waste water must be held in reservoirs or drained directly into the sewer.
If refuse, sewage or grease is poured in or around the area that you are renting, a fine may be assessed and/or you will not be allowed to return to the event next year. Under no circumstances is grease to be poured into trash barrels, dumpsters, or drains. Grease disposal barrels will be placed throughout the event grounds. There will be a fine for dumping grease.
Fire prevention control: The licensee agrees to observe all fire regulations and maintain acceptable fire prevention practices as required by the provincial and civic authority having jurisdiction over these matters. Food concession licensees are required to provide and place appropriate fire extinguishers. Contact for inquiries, Fire Marshall, City of Saskatoon, (306) 975-2520. Maximum size for propane usage indoors is 5 lbs.
Electrical Services: The licensee may be charged for electrical services to connect to power sources, electrical inspection fees and electrical consumption as per the Saskatoon Prairieland Park Electrical Service Form.
Materials Handling: Forklifts and operators will be available during set-up and tear down of the event. Saskatoon Prairieland Park Corporation assumes no responsibility for damage to display or equipment, which may result, directly or indirectly, from the use of the Prairieland Park forklift and operator, or other equipment. Saskatoon Prairieland Park has the right to refuse the handling of material if they deem the activity not safe or do not have proper equipment.
Undue noise or unseemly methods of demonstrations employed while operating a concession or exhibit will not be tolerated. Sound levels of radios, P.A. systems and all other sound amplification equipment must not interfere with other licensees or event patrons. The decision of what constitutes undue noise or unseemly methods shall rest with Saskatoon Prairieland Park management whose decision shall be final.
On those exhibits where rent is a percentage of sales, Saskatoon Prairieland Park Corporation reserves the right to conduct audits as they deem appropriate.
The licensee is permitted to exhibit or sell only those products and services as approved by the selection committee as listed on the licence agreement.
SASKATOON PRAIRIELAND PARK CORPORATION RIGHTS
Saskatoon Prairieland Park Corporation reserves the right, in its sole and unfettered discretion to: (i) determine the eligibility of Exhibitors and exhibits for the Show: (ii) reject or prohibit exhibits, Exhibitors or promotional activities that Saskatoon Prairieland Park Corporation considers objectionable, inappropriate, disruptive or dangerous to Saskatoon Prairieland Park Corporation, other Exhibitors or Show attendees; (iii) change or modify the layout of the Show and/or relocate exhibits or Exhibitors; (iv) cancel, in whole or in part, the Show due to an event or force of nature; or (v) change the date, location and duration of the Show; without any liability to Saskatoon Prairieland Park Corporation.
Saskatoon Prairieland Park Corporation shall have the right to establish and amend or modify any regulations governing use of the facility and the Show. The licencee agrees to abide by all regulations and rules adopted by Saskatoon Prairieland Park in the best interest of the show and agrees that Saskatoon Prairieland Park management shall have the final decision in adopting any rule or regulation deemed necessary prior to, during, and after the show.
The Saskatoon Prairieland Park Corporation reserves the right to inspect the licensed premises at any time.
The Saskatoon Prairieland Park Corporation reserves the right to cancel this agreement at any time if, in its opinion, the terms and conditions of this licence agreement are not being observed.
ASSIGNMENT AND SUBLETTING
The licensee shall not assign any rights or sublet space under this license agreement without the prior written permission of Saskatoon Prairieland Park Corporation.
The licensee agrees to staff the licensed booth at all times during the stated show hours.
Licensee assumes the risk of exhibiting and should any exhibit or part thereof or any property in connection therewith be injured, lost, stolen, damaged, from any cause whatsoever before, during the event, or after the event closing, Saskatoon Prairieland Park is not liable therefore in any matter whatsoever. All goods shipped to Saskatoon Prairieland Park Corporation must be clearly marked with the name of the exhibitor, event name and the location of Exhibitor space. Goods must not be shipped to the event C.O.D. upon arrival, as these will not be accepted by Saskatoon Prairieland Park.
LIABILITY AND INSURANCE
i. The (licensee) agrees that it will indemnify and hold harmless Saskatoon Prairieland Park Corporation of, from, and against all claims, demands, actions, damages, loss, costs, liabilities, expenses and judgments incurred by, recovered from, or imposed on Saskatoon Prairieland Park Corporation on account of injury or damage to persons or property caused either proximately or remotely, wholly or in part, by the negligence or willful misconduct of the (licensee), or of its agents, servants, employees, volunteers, patrons or guests.
ii. The (licensee) further agrees that it will indemnify and hold harmless Saskatoon Prairieland Park Corporation when such injury or damage (referred to in paragraph 1 above) is the results of the violation by the (licensee) or any of its agents, servants, employees, volunteers, patrons, or guests of any law, ordinance or government order of any kind.
iii. The (licensee) agrees that all property, including animals/livestock, which the (licensee) has on the premises referred to in this contract is the responsibility of the (licensee) and is in its care, custody and/or control.
iv. The licensee agrees to carry commercial general liability insurance subject to a minimum limit of 2 million dollars ($2,000,000.) bodily injury and property damage inclusive limit. This insurance shall include all operations and activities associated with the event referred to in this contract and shall include blanket contractual liability insurance coverage. The Licencee must forward their insurance form to Saskatoon Prairieland Park Corporation prior to the event.
In the event that (i) the facility in which the Show is to be held or is held is destroyed or becomes unavailable for occupancy or (ii) Saskatoon Prairieland Park Corporation is unable to permit the licensee to occupy the facility or the space, or (iii) if the Show is cancelled or curtailed, for any reasons beyond the control of Saskatoon Prairieland Park Corporation, including but not limited to, casualty, explosion, fire, lighting, flood, weather, epidemic, earth quake or other Acts of God, act of public enemies, riots or civil disturbances, strike, lockout or boycott, Saskatoon Prairieland Park Corporation will not be responsible for any loss of business, loss of profits, consequential or special damages or expenses of whatever nature that the Licencee may suffer.
No licensee is to mar or in any way deface the premises. In particular, no nails, hooks, tacks, screws, gummed, or adhesive stickers are to be utilized on/in any part of the premises. No pegs may be driven into any paved area without permission of Saskatoon Prairieland Park. Use of said materials will be subject to reasonable removal/repair charges by Saskatoon Prairieland Park.
Indoor Exhibits located in center locations must not exceed eight feet in height (including signs). Exhibits located along perimeter walls may be built higher, if approved by Saskatoon Prairieland Park.
Exhibit walls and dividers may not be higher than four feet from the floor at any point beyond five feet from the back of the exhibit, unless permission is granted by Saskatoon Prairieland Park.
Handwritten signs are not permitted. Help keep our show looking professional. The licensee agrees that no display material may be dismantled or removed during the published show hours.
Concessions: Prominently located booth number and price signs are to be posted in each concession. Price signs must clearly state the prices of all products. Handwritten signs are not permitted. Help keep our show looking professional.
All concessions must remain in place throughout the event dates. The licensee agrees to remove all materials, supplies, and equipment by the indicated move-out time and date. Failure to comply will result in the Saskatoon Prairieland Park Corporation removing and disposing of any items at the expense of the licencee or storage fees may apply.
CANCELLATION AND TERMINATION
Cancellation of agreement by licensee or failure to appear on the licensed dates shall result in the forfeiture of the deposit and/or exhibit fee. If the Licensee cancels the license 30 days or more before the first day of the event, Saskatoon Prairieland Park will refund the rental space fees, with the exception of a $250.00 administration fee. No refund will be paid on later cancellations or no shows. All cancellations by Licensee’s must be in writing.
Applications are not confirmed until payment is received. Late arrivals may find their space occupied by a “stand by” licensee. No refunds will be paid in this instance.
Breaking any of the event rules and regulations may (at the discretion of Prairieland Park Corporation) result in the cancellation of the contract and immediate removal of any concession at the Licensee’s expense. Prairieland Park Corporation determines what constitutes a breach of default under the rules and regulations and its decision is final.
Saskatoon Prairieland Park Corporation is committed to maintaining the accuracy, confidentiality and security of your personal information. It is our policy not to give or sell any information that personally identifies you to any organization or individual without your consent. Information that is collected by this Corporation is for the sole purpose of application information for exhibit space. This information will not be disclosed to third parties other than for providing essential services as necessary to assist with the event. Your signature on this application is your consent to Saskatoon Prairieland Park to use and disclose business contact information for the purpose of business communications to third parties. If you have any questions, or do not wish to have your business contact information disclosed, please contact the Event Coordinator.
If you agree to the general rules and regulations, please fill in the boxes below to access the application. Thank you.
January 11-14, 2021 the Western Canadian Crop Production Show will celebrate its 38th anniversary and welcome producers from across the Prairies. The show continues to provide opportunities to gain information on the most current practices, view the latest technology, and explore options on important buying decisions for the upcoming season.
As an exhibitor, you will be provided with exceptional trade show facilities and services. Because of our very specific criteria for exhibiting, our patrons have come to appreciate the integrity of the show and our mandate which is to provide information directly related to the business of farming.
The Crop Production Show has been sold out for the past 6 years, so we encourage you to submit your application as soon as possible. The new online application process has enabled both exhibitors and show management to become much more efficient.
The show has grown outside of our Canadian borders and we are pleased to welcome International exhibitors who see the value in promoting their products and services to producers here in Saskatchewan.
On behalf of the Agriculture team and the volunteer committee, we welcome you to participate in the 2021 Western Canadian Crop Production Show.
Lori Cates ~ Agriculture Manager
MOVE IN TIMES
Large Equipment by appointment
Thursday, January 7 – 8:00 a.m. – 5:00 p.m.
Friday, January 8 – 8:00 a.m. to 5:00 p.m.
Saturday, January 9 – 8:00 a.m. to 5:00 p.m.
Forklifts and operators will be available during set-up and tear down times. Operators may be contacted from the Show Office. Prairieland Park assumes no responsibility for damage to display or equipment, which may result, directly or indirectly, from the use of the Prairieland Park forklift and operator or other equipment. There is no fee for standard load and unload forklift service. However if show management considers operators and equipment are required for an extended period of time a fee will be charged.
Our corporate policy at Saskatoon Prairieland Park Corporation prohibits us from unloading any equipment using multiple forklifts or unloading material over 8,000 lbs. Special arrangements will have to be made for equipment exceeding this weight.
General Move In
Sunday, January 10 – 8:00 a.m. to 5:00 p.m. Exhibitors are encouraged to move in on Sunday.
Monday, January 11 – 8:00 a.m. to Noon – Carry In Exhibits Only
Must be ready for NOON opening.
MOVE OUT TIMES
Thursday, January 14 – 5:00 p.m. to Midnight
*Note: Any equipment left on site after this date must be pre-arranged with the show office. We will not assist with loading after Friday, Jan 15, 2021
1. Security – 12:00 am, Saturday, January 9 to 6 am Friday, January 15.
2. Forklift – available during set-up and tear-down, as per the policy outlined above. (*charges may apply)
3. Electrical – one 110v 15 amp outlet near each space
4. Drapery – backs – eight feet high, sides – four feet high.
5. Carpet – please note that Hall A, B & C now have a permanent dense pile carpet installed. Additional carpet may be laid on top of this carpet if desired.
6. Exhibit aids – you can rent tables, chairs, carpet spotlights, etc. from the official show supplier, Handy Special Events. Order information will be included in your confirmation package.
7. Door dimensions:
- Hall A – 18’ (wide) X 14’ (high)
- Hall B – 18’ (wide) X 14’ (high) south side, 10’ x 10’ north side
- Hall D – 24’ (wide) X 20’ (high)Hall E – 20’ (wide) X 20’ (high)
8. Rental space fees will be refunded, with the exception of $500.00 administrative fee, where cancellations are received by November 1, 2020. No refunds will be paid on later cancellations or no shows. Prairieland reserves the right to reject or cancel any or all orders or confirmations and refund rental fees paid.